Office of The Head of Service

i. Professionalism
ii. Integrity
iii. Honesty
iv. Transparency; and
v. Inclusiveness

• Providing leadership and direction to the Civil Service by maintaining high morale, esprit-de-corps and good image of the service;
• Fostering professionalism among Civil Servants;
• Advising/recommending to the Executive Governor, Officers to be appointed as Permanent Secretaries
• Advising the State Chief Executive on issues relating to appointment, promotion, discipline, posting, secondment and deployment of Civil/Public Servants;
• Posting of Civil Servants of all cadres in the Civil/Public Service from GL. 01 to GL. 17;
• Approving annual leave request of Permanent Secretaries and all Officers on GL. 01 to GL. 17 that apply to spend their annual leave outside the State, County, etc;
• Promoting good relations between Permanent Secretaries and other Civil Servants;
• Restructuring and re-organizing the functions of the Ministries and extra-ministerial departments in consonance with the overall policy of the Government as may be reviewed and determined by Government from time to time;
• Career development of all senior and management staff, (Grade Level 07 and above in the Civil Service), including preparing training schemes for such officers. The Office can delegate the training of junior officers to any MDA it so deems fit;
• Staff Welfare Matters;
• Provision and allocation of Offices, residential accommodation to Career Civil/Public Servants in existing and newly established MDAs;
• Liaison with Head of the Civil Service of the Federation and States Heads of the Civil Service;
• Overseeing the Public Service, Teaching Service Commission, Local Government Service Commission, Public Corporations Commission, State Universal Basic Education Board and Tertiary Institution;
• Public Service Recreation Club;
• Processing of Requests to recruit new Officers for MDAs including Local Government Service Commission, Hospitals’ Management Board and Education Districts, Teaching Service Commission;
• Public Service Day Celebration;
• Attendance at the Executive Council (EXCO) and Security Council Meetings;
• Deployment of Officers in the State Civil/Public Service;
• Promotion of all Administrative Officers and other Officers on GL 13 and above in all MDAs in conjunction with relevant provisions of Scheme of Service and rules and reulations;
• Recommend distinguished Civil/Public servants for award;
• Approval for Public Servants travelling abroad;
• Appointment and deployment of Chief Executives of Parastatals;
• Vetting of appointment and posting of Heads of Departments of Local Government Councils for the approval of the Governor.

The Office of the Head of Service, headed by the Head of Service, is administratively made up of five (5) Directorates under the supervision of the Permanent Secretary, who doubles as the Administrative Head and Accounting Officer.

The Directorates are as follows:

• Service Matters (SM)
• Employee Mobility Relation And Planning (EMR&P)
• Organisation Design And ICT (OD&ICT)
• Administration And Supplies (AS)
• Finance And Account (FA)

Directorate of Service Matters shall be headed by a Director. The responsibilities shall include:

a. Essentially handling of

•         Service matters concerning
•         Career development,
•         Promotions,
•         Deployment,
•         Recruitment and Discipline of Civil/Public Servants on GL 07 and above;
•         welfare matters including:

b.  Provision of accommodation for ALL Civil/Public Servants and the disbursement of ALL Government loan facilities to ALL Civil/Public Servants in the State;

c.  Approval of public servants travelling abroad;

d.  Conducting posting of general pools of MDAs;

e.   Organization of interactive Sessions, retreats, award ceremonies and public service day celebrations

f.   Maintaining and updating data on civil/public servants;

g.  Providing secretariat support on appointment of Permanent Secretaries.

Directorate of Employee Mobility Relation and Planning shall be headed by a Director. The responsibilities shall include;

• Providing activities on careers options/possibilities;
• Providing career planning support in term of workers-benefits packages;
• Providing employees support on implementation of agreed career plans;
• Ensuring compliance of MDAs in relation to rules and regulations;
• Ensuring right training and planning in relation to Management Level Cadre in the service;
• To ensure that staff are placed appropriately;
• Managing employee and workforce performance;
• Meeting with Service Level Management (SLM) standards and ensuring service delivery among workers

Directorate of Organizational Design and ICT shall be headed by a Director. The responsibilities shall include;

• Organizational structure definition and change;
• Operational processes and systems improvement;
• Intervention to improve staff productivity;
• Development and review of conditions of service and public service rules;
• Workforce Planning and Monitoring;
• Management and maintenance of accurate and up to date Human Resource Management Information System for decision making;
• Regular production of generic data Reports

Directorate of Administration & Supplies shall be headed by a Director. The responsibilities shall include;

a. Financial management of the Office of the Head of Service which includes:

• preparation of annual estimates of the Office
• Preparation and processing of proposals for the awards of contracts.

b. Are involved in welfare matters

c. Essentially has an administrative and HR function.

Directorate of Finance and Accounts shall be headed by a Director. The responsibilities shall include;

a. Preparation of monthly salaries and other salary related issues such as deduction, leave bonus etc.;

b. Raising of payment vouchers;

c. Payment of gratuity of retired Heads of Service, Permanent Secretaries and Heads of Non-Ministerial Departments;

d. Raising of cheque and confirmation letter for collection of fund from the bank.

e. Assisting the external auditors with necessary information and providing necessary documents to ease the auditing assignment.

• Pensions and Post Service Department, as the name implies, is an arm of Office of the Head of Service saddled with the responsibility of processing and payment of gratuity benefits to retired officers in the Core Civil Service and Teaching Service Commission (Teaching and Non-Teaching Staff) in the State.
• Processing of retirement/pension papers of retirees in the Core Civil Service and Teaching Service Commission (Teaching and Non-Teaching Staff).
• Payment of gratuity to retirees who had already completed all the requirements relating to retirement benefits and certified by the State Auditor-General.
• Handling of all forms of Training including in-service training requests by Civil/Public Servants in the State.
• The Department is also responsible for the processing of condonation/merging of service of Civil/Public Servants in various MDAS who have, at one time or the other, embarked on academic pursuit.
• Processing of approvals for leave of absence with or without pay in accordance with the extant rules and regulations guiding the provision.
• Processing and payment of burial expenses for officers who died while in active service.

The Department performs the following functions:

• Consultancy Services: The Department handles training of officers on GL01-12 both in the Civil/Public Service. This is done in collaboration with Consultants in line with the desired relevant training needs.
• Manpower Service Training Programme: The Department processes approval for Administrative Officers to pursue a degree in Master of Public Administration at Obafemi Awolowo University. The programme is designed to strengthen the Oyo State Civil Service and improve the quality of service delivery. Another batch of administrative officers would be recommended after completion of the course by the present set of the administrative officers.
• Students Industrial Work Experience: The Directorate is charged with the responsibility of keeping records and posting students in tertiary institution within and outside the State   to relevant MDAs.
• Public Service Forum: Public Service Forum is organized by the Directorate in conjunction with the Office of the Head of Service. The programme is to keep the Public Servants abreast of current topical, natural and global issues bordering on public service, politics and business.
• Publication of Reformer Magazine:  The Directorate is saddled with production of Reformer Magazine. The magazine contained articles and other side attractions such as Health Tips, Business News, Sports, Recreation Tips, Public Service Ethics for enhancement of productivity of workers.
• National Productivity/Merit Award: The Department represents the State Government in the nomination of outstanding workers for National Productivity Order of Merit Award in collaboration with National Productivity Centre, Abuja.